Modern project management is an important factor in success in business operations.
All companies, large and small, recognize that a structured approach, project planning and management is a necessary prerequisite for success.
The project management consists of the knowledge, skills, methods, techniques and tools used to design and manage the project’s work. It establishes a sound basis for effective planning, resource allocation, decision making, management and project review.
Project management skills help to complete projects on schedule, within budget and according to project specifications. They also contribute to the organization’s other goals, such as productivity, quality and efficiency. The goal of project management is to ensure that implementation meets the agreed goals of time, cost and scope.
Project Plan
The purpose of the project plan is to precisely identify the object of the project, the cases that cross the company’s activities, the way and the method to be used to deal with its implementation. In addition, to generate the documents / policy forms and instructions to be used, project milestones, roles and responsibilities during the project. The project plan is primarily addressed to the company’s management (board of directors) and is the tool for the entire project management team. The plan applies to all activities that take place during the course of the project.
Project Object
For the implementation of a complex project, involving organizational and technical modifications, the design of the project is required before it begins. As a project we mean the temporary effort that the project participants will make to achieve the goal. The management of the project and the way the work team brings the final result is the first concern of our company. During the planning of the project, the object of the project will be described and mutually agreed upon. The scope precisely describes the deliverables, which should be appropriate to the nature and business of the company. Also, the project object includes other necessary parameters for the successful completion of the project (eg the given environment and the company’s culture in carrying out projects of similar size, any restrictions such as the work flow should not stop etc.), whether the project management has to follow a particular way of managing projects in case the company maintains PMO and other business environment factors.
Time Planning
Time plan of the project and scheduling.
According to this design, the work diagram is presented, ie what works are done and in what order, along with their dependencies and the introduction of dates in the timetable.
Cost Monitoring
With a given and binding budget on behalf of the company, cost monitoring is important. This plan and with the agreement of your company’s management, mainly monitors the outflow of funds for the payment of consultants, scholars, technicians, etc. that are predicted in the execution of the project and monitoring the progress of the project according to the flow of expenses. We generally recommend using the EVM (Earned Value Measurement) methodology. This approach takes into account the project scope in accordance with the scope baseline, schedule baseline and cost baseline and provides important information on SPI & CPI performance indicators. The EVM technique provides us with important information on the performance of the entire project team and the course of the project.
Contact & Entities involved
The subject of communication and its management is of great importance for the successful and uninterrupted completion of the project. It agrees with the stakeholders how to communicate and inform the BoD and the teams on the exchange of information and information on the progress of the project, the way the information is disseminated, the classification of the information and to whom it will be addressed, the progress of the project, and the way of updating. (eg newsletters, conferences, posting on the company’s private website etc.)
Risk management
Risk management during the execution of the project means that our company takes full account of the fact that in each project there are risks and unforeseen factors unknown from the start of the project (unknown unknowns) and which will prevent the project from fulfillment under the three limitations (object, time, cost). Other risks are obvious and we know that they will be encountered (known unknowns), and measures will have to be taken considering them either as dangerous risks or as opportunities.
Special Cognitive Objects
Special issues that we take into account during the project are human resources management and staff training opportunities, both during and after the project, in order to develop the skills people will need in their work. Rewarding the staff for the particular effort they make to successfully complete the project is also important, because it encourages and drives individuals to offer their maximum abilities to the project.